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Here are the key steps and instructions for conducting exams for EOL students.

1. The exams must be conducted on the same day as scheduled for on-campus students -- any time during the day is fine.
2. The exams should be proctored -- not to take home or elsewhere.
3. EOL students can take the exam with the class if they confirm with the TA and the EOL office at least a day in advance. This is the simplest approach if it works, but it may not work if there is no space available.
4. Students should work with the EOL office to identify suitable proctors -- at least one but perhaps another as backup. They should do this early in the semester.
5. I email the quiz sheet to the EOL office at least one business day before the date of the exam.
6. The EOL office forwards the quiz sheet to designated proctors.
7. Instructions for proctoring exams for EOL students.
   1. Print the quiz sheet and hand it over to students. Give them some blank paper as well.
   2. The duration for midterms and quizzes is one class period, i.e., 75 minutes. Even the finals are similarly short, but I allow 90 minutes, just in case.
   3. The exams are conducted as closed book and closed notes.
   4. Crib sheets allowed: one for the first exam of the course; two for the second; three for the third; four for the fourth. [I get asked this sometimes: if a course has only one exam, that exam is the first.]
      • Each crib sheet belonging to a student must have the student's name in the top right.
      • Crib sheets may not be shared (but students may prepare these cooperatively ahead of the exam, if they like).
      • Each crib sheet should be hand-written or printed on one side of a letter-sized or A4 sheet of paper with one margins all around.
      • The text size should be no smaller than 10pt.
   5. Computers, phones, PDAs, calculators, media players, and other such gadgets that might be used to store information, communicate, or perform computations are not allowed.
   6. Collusion or cheating of any form are forbidden. You can be asked to explain your solutions verbally.
   7. The proctor (not the student) should scan and email the completed exam to the EOL office immediately after the exam. I understand this address is exams_eol followed by @ followed by ncsu followed by .edu. Please also cc my address, which is mpsingh followed by @ followed by ncsu followed by .edu. Please include the course number, my name, and the student's name in the subject line to facilitate sorting.
   8. If a scanned email is not possible, a fax to my department at 919-515-7896 can work. There is no need to send a fax if you have sent a scanned email.
   9. The proctor (not the student) should mail the hardcopy (stapled on top left corner) to the EOL office, postmarked by the next morning. Save a photocopy until the EOL office acknowledges receipt of the mailed original.
   10. No copy of the quiz sheet may be left with the student. The original that you gave them should be stapled on the student's exam sheets prior to mailing.
8. The EOL office should collect the exams from the various proctors. Send to me ideally in one envelope in one of the following ways:
   • Hand the envelope to me in person.
   • Leave the envelope under my office door. If you do so, make sure you push it in far enough that it cannot be removed from the outside. Send me an email when you do so.
   • Hand the envelope to the Department of Computer Science receptionist, who can put it in secure mailbox. Send me an email when you do so.
   • Hand the envelope to a trusted person (another EOL staff member, the TA, or the videographers for the given course) with a request to convey it to me. Send me an email when you do so.